A corporate car service is less about the car than about the system around it. Travel managers want ground transport that follows the travel policy, shows up on one invoice, tells them who travelled where and costs what was approved. Travellers want a car waiting when they land, wherever they land. Finance wants receipts that match. Elly8.net is built to do all three across 141 cities in the USA, Canada and Europe.
Every ride is booked at a fixed, all-in price per vehicle that includes the chauffeur, vehicle, taxes, standard gratuity and airport meet and greet. Airport runs in a business sedan start at US$90 and are US$155 from Toronto Pearson, US$195 from Heathrow and US$210 from JFK to Midtown. With a corporate account, those rides are billed monthly with the employee, project and cost centre attached.
What does a corporate car service account include?
A corporate account includes monthly invoicing, cost-centre and project references on every ride, booking by travellers, assistants or travel managers, fixed all-in prices in 141 cities, flight-tracked airport pickups with meet and greet, vehicle classes matched to your travel policy, NDAs on request and one 24/7 desk for every booking and change.
The account does not require a minimum spend to set up. A company that books a dozen airport rides a year and one that moves a sales team every week use the same account; the difference is how much of the reporting they use. Open a corporate account and the desk confirms the billing details, the authorised bookers and any policy rules you want applied.
Built for travel policy
Most travel policies say something like "business class sedans for employees, first class for directors and above, SUVs for groups of three or more". The account is set up to follow that.
- Vehicle classes by traveller. Business Sedan as the default; First Class Sedan or First Class SUV for named travellers or grades; Business SUV and Executive Sprinter for groups.
- Authorised bookers. Travellers, assistants and the travel team can all book; confirmations go to the traveller and to whoever booked.
- Required references. Cost centre, project code, client name or purchase order on every ride, so finance can allocate without chasing.
- One price list. The same published fares the public sees, fixed in advance, so a ride can be approved before it happens.
The fleet classes are consistent everywhere: a business sedan is an E-Class, CT6, Continental or similar in North America and an E-Class or 5 Series in Europe; a First Class Sedan is an S-Class or 7 Series; SUVs are Suburbans and Yukon XLs, Escalades and Navigators, or V-Class vans in Europe. Partner vehicles are four model years old or newer. The fleet page shows each class.
What a business trip costs on the ground
Fixed prices make ground transport easy to budget. Here is what a typical two-day visit costs: a round trip from the main airport to the business district in a business sedan, plus one 3-hour block as directed for meetings.
| City | Airport round trip, Business Sedan | 3 hours as directed | Ground cost for the trip |
|---|---|---|---|
| New York City (JFK, Midtown) | US$400 | US$315 | US$715 |
| Chicago (O'Hare, the Loop) | US$410 | US$300 | US$710 |
| Washington, DC (Reagan National, downtown) | US$240 | US$300 | US$540 |
| Toronto (Pearson, downtown) | US$295 | US$330 | US$625 |
| London (Heathrow, Mayfair) | US$375 | US$315 | US$690 |
| Paris (Charles de Gaulle, the 8th) | US$325 | US$270 | US$595 |
| Frankfurt (FRA, the banking district) | US$250 | US$255 | US$505 |
Tolls and parking are billed at cost and itemised. For a day of back-to-back meetings, the corporate roadshow day package replaces the hourly block: US$945 in a business sedan in New York and London, US$990 in Toronto and US$810 in Paris. See the roadshow chauffeur page for how those days are run.
Corporate car service vs rideshare on expenses
Many companies let employees use rideshare and expense it. That works for short trips at quiet hours, and we would not tell a travel manager otherwise. The problems show up elsewhere.
| Issue | Rideshare on expenses | Elly8.net corporate account |
|---|---|---|
| Price control | Dynamic pricing; peak hours cost more | Fixed, published, approved in advance |
| Airport arrivals | Traveller walks to a pickup zone and waits for a match | Chauffeur inside arrivals with a name board, flight tracked |
| Booking ahead | Scheduled rides are not guaranteed | Confirmed in writing days or weeks ahead |
| Groups and luggage | Several cars, several receipts | One SUV or Sprinter, one invoice line |
| Visibility | Receipts arrive with expense claims, weeks later | Every ride on one monthly invoice with references |
| Clients and candidates | Hard to book for someone else | Book for anyone, invoiced to the company |
The Global Business Travel Association describes itself as the hub for companies building travel programmes, and ground transport increasingly sits inside those programmes rather than on personal cards. The comparisons in chauffeur vs Uber and Lyft and Uber Black vs a pre-booked chauffeur go further, including where rideshare is the right choice.
Duty of care: knowing where travellers are
A booked ride is a recorded ride. With a corporate account, the company knows which traveller was collected, when, by which chauffeur, and where they were taken. When a flight is diverted or cancelled, the desk sees it, because pickups are tracked by flight number, and the traveller's car moves with the new arrival. Late-night arrivals, travellers new to a city and employees travelling alone are the cases where that matters most.
Chauffeurs are licensed and commercially insured. In Toronto and the GTA, rides run on the Elly8 fleet with Elly8 chauffeurs. In every other city, rides are operated by licensed, commercially insured local chauffeur partners vetted through the Limousine Worldwide network; Elly8.net takes the booking, fixes the price and runs the 24/7 desk. Elly8.net is a member of LWD, LAI, HWD and VWD.
What companies use the account for
- Airport programmes. Every employee arrival and departure in the cities where the company travels most, booked to policy. See airport transfers.
- Executives and board members. First-class vehicles, briefed chauffeurs and NDAs on request. See executive car service.
- Clients and guests. A car for a visiting client, booked by the host, invoiced to the company.
- Interview candidates and new hires. Collected from the airport and the hotel, delivered to the office on time, which says more about the company than most recruiting brochures.
- Offsites and sales kick-offs. Sprinters between the airport, the hotel and the venue, with a schedule run by one desk. See group transportation and conference transportation.
- Client entertainment. The evening out and event night package for a dinner and a show. See event transportation.
Making the airport part of the trip work
Corporate travellers who fly often are usually enrolled in programmes that shorten the airport itself: TSA PreCheck gives trusted travellers a faster security experience in dedicated lanes across the U.S., and Global Entry is the U.S. Customs and Border Protection trusted traveller programme for arrivals. The ground transport should keep up. Because the desk tracks the landing rather than the schedule, a traveller who clears customs quickly finds the chauffeur already in arrivals, and one held up in a long immigration line has complimentary waiting after the tracked landing.
For departures, the desk suggests pickup times by route and hour. A 6 pm departure from O'Hare out of the Loop needs a very different start time from a 10 am departure from Billy Bishop.
One price list across borders
Companies that travel between the USA, Canada and Europe usually find ground transport the hardest line to compare, because every city's taxi tariff, rideshare market and car-service rate card is different. Elly8.net publishes every fare in US dollars, per vehicle, all-in, so a ride in Toronto, a ride in Chicago and a ride in Frankfurt can sit side by side on one invoice and one budget. Distances on the city pages are given in miles and kilometres, and every price includes the same things: chauffeur, vehicle, taxes, standard gratuity and airport meet and greet.
That consistency is also what makes approvals simple. A traveller can show the published fare for a Heathrow arrival or a Midway departure before the trip, the manager approves it, and the invoice matches the approval. The refund policy explains how US$ payments and refunds work.
Setting up the account
Setting up takes one form and one conversation with the desk.
- Billing. The legal entity to invoice, the billing contact and the references that must appear on each line.
- People. Who may book, and any travellers who should always get a particular vehicle class or a particular greeting.
- Policy. The default class, when SUVs or Sprinters are allowed, and whether first-class vehicles need approval.
- Cities. Where the company travels most, so the desk can flag local quirks, such as a three-airport city like Washington, a congestion-heavy airport like O'Hare at rush hour, or a business-aviation terminal like Teterboro.
After that, bookings work exactly like any other Elly8.net reservation, with the account details attached.
How bookings are made on an account
- The traveller, an assistant or the travel team enters the pickup and drop-off, with the flight number for airport pickups, and the account references.
- They choose the vehicle class allowed by policy, by passengers and bags.
- They reserve on the city price list or in the web booker. Confirmation arrives by email, to the traveller and the booker, and the ride goes on the monthly invoice.
Cancellation terms are the same for accounts as for everyone: free more than 72 hours before pickup; 10% within 72 hours; 50% within 48 hours; 100% within 24 hours or for a no-show. Refunds or credits go back to the original payment method. Flights and hotels for the trip can be booked through our travel partner BookingWorldwide.net; Elly8.net books the car. Travel agencies managing corporate clients can book through a travel agent account.
Corporate car service in the cities companies travel to most
- New York corporate car service, JFK, LaGuardia, Newark and Teterboro.
- Chicago corporate car service and Dallas.
- Washington, DC corporate transportation and Boston.
- San Francisco, San Jose and Silicon Valley and Seattle.
- Atlanta, Charlotte and Houston.
- Toronto corporate car service on the Elly8 fleet, Mississauga and Calgary.
- London, Paris, Frankfurt and Dublin.
Frequently asked questions
How does corporate billing work?
Rides on a corporate account are invoiced monthly. Each line shows the date, traveller, route, vehicle class and the references you require, such as cost centre, project code or purchase order. Prices are the fixed published fares, all-in; tolls and parking are itemised at cost.
Is there a minimum spend for a corporate account?
No minimum is needed to open an account. Companies that book a few airport rides a year and companies that move teams every week use the same account; the difference is how much of the reporting and policy setup they use. Sign up on the corporate accounts page and the desk confirms the details.
Can assistants book for executives and guests?
Yes. Authorised bookers can book for any traveller, including clients and interview candidates. Confirmations go to the traveller and the booker, and the chauffeur gets the traveller's mobile number. The ride is invoiced to the company, not the traveller.
How much does a corporate airport transfer cost?
Business sedan airport fares start at US$90 in Lisbon and Warsaw and are US$125 from Reagan National to downtown DC, US$155 from Toronto Pearson, US$195 from Heathrow to Mayfair and US$210 from JFK to Midtown. Every price is per vehicle and includes chauffeur, vehicle, taxes, standard gratuity and meet and greet.
Can the account enforce our travel policy?
Yes. Tell the desk which vehicle classes apply to which travellers, who may book, and which references are required. Business sedans as the default, first-class vehicles for named travellers and SUVs or Sprinters for groups are the most common setup.
What happens when a traveller's flight is cancelled or diverted?
The desk tracks airport pickups by flight number, so a delay or diversion moves the chauffeur's timing automatically. If the flight is cancelled, the traveller or booker contacts the desk and the booking is moved to the new flight where possible. The cancellation terms apply only to cancelled bookings, not to rebookings.
Do you offer NDAs for confidential travel?
Yes. NDAs are available on request for chauffeurs on sensitive bookings, such as deal teams, board meetings or confidential site visits. Note it on the booking or ask the desk when you set up the account.
What is the cancellation policy?
Free more than 72 hours before pickup; 10% within 72 hours; 50% within 48 hours; 100% within 24 hours or for a no-show. Refunds go back to the original card or payment method.
